Oracle E-Business Suite Outage & System Impacts

Tuesday, 4/18 - Monday, 4/24/23

There is a planned shutdown of Oracle E-Business Suite starting at 5:00 PM on Tuesday, April 18 through 8:00 AM on Monday, April 24, 2023. This downtime is necessary to facilitate a required system update and will impact all systems supported by Oracle. Full details on the outage and impact to system availability are included on the Oracle EBS 12.2 Project website along with the Cutover Outage FAQs.Specific details that impact sponsored accounts during the outage are summarized below and additional details are noted on the related screens in GMAS. 

Impact of Outage to Harvard Systems

  • GMAS will be available, but financial data will not be updated and will only reflect transactions posted through 04/17/23. Other areas in GMAS that are impacted by the outage include:
    • Financial Deliverables: will be minimally impacted by the outage and can continue to be processed by OSP Research Finance.
    • GL budgets: can be entered during the outage, but they will not send to the GL until Monday, 04/24/23 at 11:15am and will not reconcile in GMAS until Monday, 04/24/23 at 12:47pm. 
    • Accounts: Action Memos may still be issued; however, no new or modified accounts in GMAS will be sent to the GL during the outage. These accounts will not be reconciled until 04/24/23.
  • HART will be available, but financial data will not be updated and will only reflect transactions posted through 04/17/23. 
  • Buy2Pay modules will not be available during this shutdown. A few things to consider:
    • All requisitions must be approved by 4:45 PM on April 18th for a PO to be created. After 5:00 PM you will not be able access B2P to access the POs.
    • During the shutdown, invoices submitted to AP will be held from processing until Monday, April 24th. PR/NRs that need to be paid must be approved by Monday April 17 by 5:00 PM.
    • New supplier set-up requests and updates will stop on Wednesday, April 12th at 5:00 PM
  • Chart of Account Validation will be unavailable. 
  • Concurusers will still be able to create, submit, and approve Expense and P-Card Statement Reports in Concur. However, resulting payments will not be processed during the outage. 

Click links for a Quick Reference guide as well as a detailed document of the Shut Down with information about all the systems that will be affected. It is strongly recommended that your departments plan accordingly. Ideally, it's recommended that you processing everything by Friday, April 14th. If you have specific Oracle EBS 12.2 project questions, contact  levi_patrutz@harvard.edu.