Billing Agreement Templates

Cost Transfer

Cost transfer form can be accessed through the OSP Website. If you have any questions about the cost transfer, please contact HMS ORA Research Finance Team.

Indirect Cost (IDC)

Low IDC Policy

Refer to the HMS Low IDC Policy and the below resources for calculating and submitting proposals subject to the Low IDC Policy. Please direct all questions to your ORA Pre-Award Representative. 

Low IDC Policy Tool for A02 Applications

Low IDC Policy Tool for A03 Applications

New Sponsor Approval

Approval of sponsors new to Harvard (not in GMAS) can be requested by emailing OSP.

Proposal Routing Form (PRF) for Internal Awards

Proposal Routing Form (PRF) - Use this form for awards made from funding sources internal to Harvard.

Rebudget Request Form

Rebudget Request Form

Request for Faculty Exception from 95% Max. Sponsored Effort

Request for Faculty Exception from Maximum Sponsored Effort

Statement of Intent Form

Statement of Intent Form

Systems Access Form

For access to HR, GMAS, and Finance systems

Use this form to request access to GMAS, HR or financial systems: Systems Access Form

Vendor Justification

Harvard University requires vendor/supplier selection justification and price verification for orders > $50,000 purchased with Federal funds (100000-199999 fund range). Purchases made with cost-share funds or journaled onto Federal funds must also meet these requirements. Schools and units must attach the completed Vendor Justification Form and back-up documentation in the Accounts Payable System. Schools and units may have more restrictive vendor/supplier review requirements. Contact your local Procurement or Finance Office for guidance. Refer to the Financial Policy Office Procurement Page.