On Wednesday, August 27th, the Office of Sponsored Programs (OSP) will process a final journal related to a group of 37 federally funded projects that were mass terminated and previously had at-risk accounts established prior to the creation of the new University-Funded (UF) At-Risk Accounts (9XXX subactivities). Initially, OSP chose not to journal expenses for these awards onto the new UF at-risk accounts in order to allow for a thorough review of the transactions and to determine which expenses should be appropriately moved. This final journal will transfer post-termination expenses from the original at-risk accounts to the corresponding UF At-Risk accounts. The journal will follow the same format as those processed in July (May/June transactions) and August (July transactions). Each transaction has been analyzed to identify eligible post-termination expenses to journal. For clarity, each journal line will begin with “OSP^Post-TermXfer”, and the original line description will be retained. Journals are prepared on a line-item basis to support accurate reconciliation.
Once OSP’s journal entries are finalized, Grant Managers are encouraged to focus on reviewing Non-Payroll transactions to ensure they are correctly recorded—either in the original pre-termination account or in the appropriate UF At-Risk account. If needed, journals should be processed to correct any misclassified entries. Ongoing and proactive reconciliation of these accounts is essential to maintain allowability, allocability, and compliance with sponsor terms and institutional policy.
Please refer to the Criteria for Journaling Pre- and Post-Termination Expenses job aid. This resource is available on OSP’s Research Continuity Funding and Accounts Management Resources Page.